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Fundamentals

Seventy percent of small to medium-sized businesses (SMBs) report that technology is crucial for growth, yet a staggering 50% see no measurable return on their tech investments. This isn’t a paradox; it’s a symptom of a deeper misalignment. SMBs aren’t failing to invest in technology; they’re failing to strategically implement it. The issue isn’t about lacking the newest gadgets, but about lacking a coherent that dictates which technologies to adopt and, more importantly, how to weave them into the fabric of their operations for tangible growth.

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Understanding Strategic Technology Adoption

For an SMB, should never be a haphazard venture. It’s not about chasing shiny objects or keeping up with competitors simply for the sake of appearances. True optimization begins with understanding that technology is a tool, and like any tool, its effectiveness is dictated by the skill and strategy of the user.

A hammer is useless without a plan to build. Similarly, the most advanced software suite is impotent without a clear business strategy guiding its implementation.

Strategic technology adoption for is about aligning technological capabilities with clearly defined business objectives, ensuring every digital tool serves a specific purpose in driving the company forward.

Consider a local bakery aiming to expand its customer base. Simply buying a sophisticated point-of-sale (POS) system because larger chains use them is not a strategy. However, if the bakery’s objective is to streamline order processing, reduce wait times, and gather to personalize marketing efforts, then a POS system becomes a strategic asset.

The strategy dictates the technology, not the other way around. This fundamental shift in perspective ● from technology-first to strategy-first ● is the bedrock of optimized implementation.

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Defining Business Objectives Before Tech Selection

Before even considering a software demo or comparing cloud providers, an SMB must rigorously define its business objectives. What does growth actually mean for this specific business? Is it increased revenue, market share expansion, improved customer retention, streamlined operations, or a combination?

Vague aspirations like “becoming more efficient” are insufficient. Objectives must be specific, measurable, achievable, relevant, and time-bound (SMART).

For example, instead of “improve customer service,” a SMART objective would be “reduce average response time by 20% within the next quarter.” Once objectives are clearly defined, the next step is to analyze current business processes to identify bottlenecks and areas where technology can provide targeted solutions. This diagnostic phase is crucial. It prevents the common pitfall of implementing technology to solve problems that don’t truly exist or, worse, exacerbating existing inefficiencies by layering digital complexity onto flawed processes.

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Choosing the Right Technology Fit

Selecting the right technology is akin to choosing the right ingredients for a recipe. The finest ingredients won’t make a palatable dish if they’re not combined correctly. Similarly, powerful technology can be detrimental if it doesn’t align with the SMB’s specific needs, resources, and capabilities.

Many SMBs fall into the trap of over-purchasing ● investing in enterprise-level solutions with features they’ll never use, incurring unnecessary costs and complexity. The optimal approach is to prioritize scalability and modularity.

Start with solutions that address immediate needs and can scale as the business grows. Cloud-based services often offer this flexibility, allowing SMBs to pay for only what they use and scale up or down as required. Furthermore, integration capabilities are paramount. Technology solutions should not operate in silos.

They should seamlessly integrate with existing systems to avoid data fragmentation and workflow disruptions. Consider a small retail store implementing e-commerce. The online platform must integrate with inventory management and POS systems to provide real-time stock updates and prevent overselling. Lack of integration leads to operational chaos and undermines the very purpose of technology adoption.

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Phased Implementation and Iterative Improvement

Technology implementation should rarely be a “big bang” event. For SMBs, a phased approach is generally more prudent and less disruptive. Start with a pilot project in a specific department or process area. This allows for testing, refinement, and user feedback before wider rollout.

Iterative improvement is key. After each phase, assess the results, identify areas for optimization, and make necessary adjustments. This agile approach minimizes risk and maximizes the chances of successful implementation.

Imagine a small accounting firm adopting new client management software. Instead of immediately migrating all client data and processes, they could start with a single team or department. This pilot phase allows them to identify any usability issues, data migration challenges, or workflow bottlenecks in a controlled environment.

Feedback from the pilot team can then be used to refine the implementation plan before rolling it out firm-wide. This iterative process ensures smoother adoption and minimizes disruption to client service.

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Employee Training and Change Management

Technology implementation is not solely about installing software or hardware; it’s fundamentally about change management. Technology changes how people work, and resistance to change is a common obstacle. Adequate is essential, but it’s not sufficient on its own.

SMBs must also address the human element of technology adoption. This involves clear communication about the reasons for change, the benefits for employees, and opportunities for input and feedback.

Employees need to understand how the new technology will make their jobs easier or more efficient, not just add to their workload. Address concerns about job security or deskilling proactively. Involve employees in the implementation process, seeking their input on workflows and training materials. is about creating a supportive environment where employees feel empowered to embrace new technologies, rather than threatened by them.

Consider a small restaurant implementing online ordering. Waitstaff might initially resist this change, fearing it will reduce their tips or make their roles redundant. However, if the restaurant clearly communicates that online ordering will free up waitstaff to focus on in-house customer service, potentially leading to higher customer satisfaction and, consequently, better tips, resistance can be mitigated. Training should focus not just on how to use the new system, but also on how it enhances their roles and benefits the restaurant as a whole.

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Measuring ROI and Continuous Optimization

The final, and arguably most critical, fundamental is measuring the return on investment (ROI) of technology implementation. This is not a one-time calculation but an ongoing process. SMBs must establish key performance indicators (KPIs) aligned with their initial business objectives and track them regularly. Are response times actually reduced?

Is customer retention improving? Is revenue increasing as a direct result of technology adoption? If not, why not?

ROI measurement provides valuable insights into the effectiveness of technology strategies and identifies areas for further optimization. It’s not enough to simply implement technology and hope for the best. Continuous monitoring, analysis, and adjustment are essential to ensure that are delivering tangible business value. Consider a landscaping company that invested in GPS tracking for its vehicles to optimize routes and reduce fuel costs.

To measure ROI, they need to track fuel consumption before and after implementation, as well as monitor vehicle mileage and job completion times. If the data reveals only marginal fuel savings but increased administrative overhead due to managing the tracking system, the ROI might be questionable. This necessitates re-evaluating the strategy, perhaps adjusting routes more effectively or streamlining data analysis processes to realize the intended benefits.

In essence, optimizing for SMB growth boils down to a strategic, human-centered, and data-driven approach. It’s about starting with clear business objectives, choosing the right technology fit, implementing in phases, empowering employees through change, and continuously measuring and optimizing for ROI. These fundamentals, while seemingly straightforward, are often overlooked, leading to technology investments that become liabilities rather than assets. For SMBs to truly harness the power of technology, they must first master these foundational principles.

Intermediate

While the fundamentals of for SMB growth are conceptually simple, their practical application becomes considerably more complex when navigating the nuanced realities of competitive markets and evolving technological landscapes. Moving beyond basic understanding requires a deeper exploration of strategic frameworks, integration complexities, and the critical role of data in informed decision-making. The intermediate stage demands a more sophisticated approach, one that acknowledges the interplay between technology, business strategy, and market dynamics.

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Strategic Frameworks for Technology Investment

SMBs operating in competitive environments cannot afford to view technology investments in isolation. A strategic framework provides a structured approach to evaluating and prioritizing technology initiatives, ensuring alignment with overall business strategy and competitive positioning. Porter’s Five Forces, while traditionally used for industry analysis, can be adapted to assess the strategic impact of technology investments.

For example, technology can mitigate the threat of new entrants by creating higher barriers to entry through proprietary systems or enhanced customer relationships. It can also reduce the bargaining power of suppliers through supply chain optimization or increase customer loyalty, thereby lessening buyer power.

Furthermore, the Resource-Based View (RBV) theory emphasizes the importance of leveraging unique and valuable resources for competitive advantage. Technology, when strategically implemented, can become a valuable resource, particularly if it is difficult for competitors to imitate or acquire. This might involve developing proprietary software, building unique capabilities, or fostering a technologically adept workforce. provide a lens through which SMBs can evaluate technology investments not just as operational improvements, but as potential sources of competitive differentiation and sustainable growth.

Strategic technology investment transcends mere operational improvement; it is about creating competitive differentiation and building sustainable advantages in the marketplace.

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Navigating Integration and Interoperability Challenges

As SMBs mature, their technology ecosystems inevitably become more complex. The initial adoption of point solutions often leads to a patchwork of disparate systems that don’t communicate effectively. Integration and interoperability become critical challenges at the intermediate stage.

Data silos emerge, workflows become fragmented, and the potential benefits of technology are diminished by operational friction. Addressing these challenges requires a holistic approach to technology architecture.

Enterprise Service Bus (ESB) architectures, while traditionally associated with larger enterprises, offer valuable principles for SMBs. An ESB acts as a central communication hub, enabling different applications to exchange data and services seamlessly. Cloud-based integration platforms as a service (iPaaS) provide more accessible and scalable solutions for SMBs, offering pre-built connectors and tools to integrate various cloud and on-premise applications. Prioritizing open APIs and standardized data formats during technology selection is also crucial for long-term interoperability.

Failing to address integration challenges proactively can lead to escalating costs, reduced efficiency, and ultimately, a diminished return on technology investments. Imagine a growing e-commerce SMB that initially adopted separate systems for website management, order processing, inventory, and customer relationship management. As sales volume increases, the lack of integration leads to manual data entry, order fulfillment errors, and inaccurate inventory counts. Investing in an iPaaS solution to connect these systems would streamline operations, improve data accuracy, and enhance customer experience, unlocking the true potential of their technology investments.

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Data-Driven Decision Making and Analytics

Technology implementation generates vast amounts of data, but data alone is inert. Its strategic value is realized only when it is analyzed and used to inform decision-making. At the intermediate stage, SMBs must develop capabilities in data analytics to extract meaningful insights from their technology investments. This involves moving beyond basic reporting to more sophisticated analytical techniques.

Descriptive analytics, which summarize historical data, provide a foundation for understanding past performance. Diagnostic analytics delve deeper, seeking to understand the reasons behind observed trends. Predictive analytics use statistical models to forecast future outcomes, enabling proactive decision-making. Prescriptive analytics go a step further, recommending optimal courses of action based on data insights.

For example, an SMB retailer can use descriptive analytics to track sales trends across different product categories. Diagnostic analytics can help identify the factors driving sales fluctuations, such as seasonality or promotional campaigns. Predictive analytics can forecast future demand, enabling better inventory management and staffing decisions. Prescriptive analytics can recommend optimal pricing strategies or personalized marketing campaigns based on customer data.

Investing in data analytics tools and developing data literacy within the organization are essential steps for SMBs to transition from reactive to proactive, data-driven decision-making, maximizing the strategic value of their technology investments. Consider a small manufacturing SMB that implemented IoT sensors on its machinery to monitor performance. The raw sensor data is meaningless without analysis. By implementing a data analytics platform, they can identify patterns indicating potential equipment failures, enabling proactive maintenance and minimizing downtime. This data-driven approach not only reduces operational costs but also improves production efficiency and overall equipment effectiveness.

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Cybersecurity and Data Privacy Considerations

As SMBs become more reliant on technology, cybersecurity and become increasingly critical concerns. The intermediate stage demands a more robust and proactive approach to protecting digital assets and customer data. Cybersecurity is not merely an IT issue; it is a business risk that can have significant financial and reputational consequences. SMBs are often targeted by cyberattacks precisely because they are perceived as having weaker security defenses than larger enterprises.

Implementing basic security measures like firewalls and antivirus software is no longer sufficient. A layered security approach, encompassing network security, endpoint security, data security, and application security, is essential.

Regular security audits, vulnerability assessments, and penetration testing help identify and address security weaknesses proactively. Employee training on cybersecurity best practices is crucial to prevent phishing attacks and social engineering. Data privacy regulations, such as GDPR and CCPA, impose stringent requirements on how businesses collect, process, and store personal data. SMBs must ensure compliance with these regulations to avoid hefty fines and maintain customer trust.

Implementing data encryption, access controls, and data minimization practices are essential components of a robust data privacy strategy. Consider a small healthcare clinic that digitizes patient records. The sensitivity of patient data necessitates stringent cybersecurity measures to protect against data breaches and comply with HIPAA regulations. Investing in encryption, access controls, and regular security audits is not just a compliance requirement; it is a fundamental business imperative to maintain patient confidentiality and trust.

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Scaling Technology for Sustainable Growth

Technology implementation should not be viewed as a static project but as an ongoing process of adaptation and evolution aligned with business growth. At the intermediate stage, SMBs must consider the scalability of their technology investments to support future expansion. Scalability encompasses not just technical scalability ● the ability to handle increasing workloads and data volumes ● but also organizational scalability ● the ability to adapt processes and structures to leverage technology effectively as the business grows. Cloud-based solutions often offer inherent scalability, but SMBs must still carefully consider their long-term technology roadmap.

Modular architectures, where systems are built as independent components that can be added or removed as needed, provide greater flexibility and scalability than monolithic systems. Investing in technologies that support automation and process optimization is crucial for scaling operations efficiently. As SMBs grow, they may also need to consider more sophisticated technologies like (AI) and (ML) to automate complex tasks, personalize customer experiences, and gain deeper insights from data. However, technology scaling must be strategically driven, aligned with objectives, and accompanied by organizational adaptation.

Consider a rapidly growing online education platform for SMBs. Their initial learning management system (LMS) might be sufficient for a small number of courses and students. However, as they expand their course offerings and student base, they need to ensure their LMS can scale to handle increased traffic, data storage, and user interactions. Investing in a cloud-based LMS with a modular architecture would provide the scalability and flexibility needed to support their continued growth.

Moving to the intermediate level of technology optimization for SMB growth requires a shift from tactical implementation to strategic integration. It’s about adopting frameworks to guide technology investments, navigating integration complexities, leveraging data for informed decisions, prioritizing cybersecurity and data privacy, and ensuring technology scalability to support sustainable growth. These intermediate considerations are crucial for SMBs to unlock the full strategic potential of technology and build a competitive edge in increasingly digital markets.

Strategic technology implementation at the intermediate level is about building a robust, integrated, and data-driven technology ecosystem that fuels sustainable business growth and competitive advantage.

Advanced

The trajectory of SMB growth, when strategically intertwined with technology implementation, transcends mere operational efficiency or incremental improvements. At the advanced echelon, it’s about orchestrating a symphony of digital transformation, leveraging emergent technologies to not only optimize existing processes but to fundamentally reimagine business models and redefine competitive landscapes. This phase demands a profound understanding of disruptive innovation, the strategic deployment of artificial intelligence, and the cultivation of a data-centric organizational culture. The advanced SMB operates not just within the digital age, but at its leading edge, proactively shaping its own future and challenging established norms.

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Disruptive Technology and Business Model Innovation

Advanced technology strategy for SMB growth is intrinsically linked to disruptive innovation. It’s not about incremental technological upgrades, but about identifying and leveraging technologies that can fundamentally alter industry dynamics and create entirely new market opportunities. Clayton Christensen’s theory of posits that often initially underperform established technologies in mainstream markets but cater to underserved segments or create new markets altogether. SMBs, with their inherent agility and nimbleness, are often better positioned than large corporations to capitalize on disruptive technologies.

Consider the rise of cloud computing. Initially, it was perceived as less secure and less reliable than on-premise infrastructure, primarily appealing to startups and SMBs with limited resources. However, cloud computing’s scalability, cost-effectiveness, and accessibility eventually disrupted the traditional IT infrastructure market, becoming the dominant paradigm. SMBs that strategically embraced cloud computing early gained a significant competitive advantage.

Similarly, technologies like blockchain, artificial intelligence, and the Internet of Things (IoT) hold immense disruptive potential across various industries. Advanced SMBs proactively explore these technologies, not just to improve existing operations, but to identify entirely new business models and value propositions. This might involve creating decentralized marketplaces using blockchain, developing AI-powered personalized customer experiences, or leveraging IoT data to offer predictive maintenance services. Disruptive technology strategy is about anticipating future market shifts, embracing uncertainty, and being willing to cannibalize existing business models to create entirely new avenues for growth.

Advanced SMBs leverage disruptive technologies not just for operational gains, but to fundamentally reshape their business models and create entirely new market opportunities.

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Strategic Deployment of Artificial Intelligence and Machine Learning

Artificial intelligence (AI) and machine learning (ML) are no longer futuristic concepts; they are becoming core components of advanced SMB technology strategies. Their strategic deployment extends far beyond simple automation, enabling SMBs to achieve unprecedented levels of operational intelligence, customer personalization, and predictive capabilities. AI-powered automation can streamline complex workflows, freeing up human capital for higher-value tasks. ML algorithms can analyze vast datasets to identify patterns and insights that would be impossible for humans to discern, enabling data-driven decision-making at scale.

For example, in marketing, AI can personalize customer interactions across multiple channels, optimize ad campaigns in real-time, and predict customer churn with high accuracy. In operations, AI can optimize supply chains, predict equipment failures, and automate quality control processes. In customer service, AI-powered chatbots can handle routine inquiries, provide 24/7 support, and escalate complex issues to human agents. However, the strategic deployment of AI requires careful consideration of ethical implications, data privacy, and algorithmic bias.

SMBs must ensure that AI systems are transparent, explainable, and aligned with ethical principles. Furthermore, building in-house AI capabilities may be challenging for SMBs. Leveraging cloud-based AI platforms and partnering with specialized AI service providers can provide access to advanced AI technologies without requiring significant upfront investment in infrastructure or expertise. Consider a small e-commerce SMB using AI-powered recommendation engines to personalize product suggestions for each customer.

This not only enhances customer experience but also increases sales conversion rates and average order value. By strategically deploying AI, they can compete effectively with larger e-commerce giants that have traditionally dominated personalized marketing.

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Cultivating a Data-Centric Organizational Culture

The advanced stage of technology optimization necessitates a fundamental shift in towards data-centricity. Data is not just an IT asset; it becomes a strategic resource that permeates every aspect of the business, driving decision-making, innovation, and competitive advantage. Cultivating a requires more than just implementing data analytics tools; it requires a change in mindset, processes, and organizational structure. This involves democratizing data access, empowering employees at all levels to use data in their daily work, and fostering a culture of experimentation and data-driven learning.

Data literacy training programs are essential to equip employees with the skills to understand, interpret, and use data effectively. Cross-functional data teams can break down data silos and facilitate data sharing and collaboration across departments. Data governance policies and procedures ensure data quality, security, and compliance. Performance metrics and KPIs should be data-driven, providing objective measures of progress and identifying areas for improvement.

A data-centric culture fosters a continuous improvement mindset, where decisions are based on evidence rather than intuition, and failures are viewed as learning opportunities. Consider a small marketing agency transitioning to a data-centric culture. Instead of relying on gut feelings and anecdotal evidence to develop marketing strategies, they start using data analytics to understand customer behavior, track campaign performance, and optimize marketing spend. This data-driven approach leads to more effective campaigns, higher ROI for clients, and a stronger competitive position for the agency. The transformation from intuition-based to data-driven decision-making is a hallmark of advanced SMBs.

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Blockchain and Decentralized Technologies for SMBs

Blockchain and other decentralized technologies, while still relatively nascent, hold transformative potential for advanced SMBs, particularly in areas like supply chain management, secure transactions, and decentralized marketplaces. Blockchain’s inherent security, transparency, and immutability make it ideal for applications requiring trust and traceability. In supply chain management, blockchain can provide end-to-end visibility, tracking products from origin to consumer, enhancing transparency and accountability. Smart contracts, enabled by blockchain, can automate contractual agreements, reducing transaction costs and improving efficiency.

Decentralized marketplaces, built on blockchain, can disintermediate traditional intermediaries, enabling SMBs to connect directly with customers and suppliers, reducing transaction fees and increasing control. However, the adoption of blockchain technologies requires careful consideration of scalability, interoperability, and regulatory compliance. SMBs may need to partner with blockchain technology providers or participate in industry consortia to leverage blockchain effectively. Consider a small agricultural SMB using blockchain to track the provenance of its organic produce.

By recording every step of the supply chain on a blockchain, from farm to consumer, they can provide verifiable proof of authenticity and build consumer trust in their brand. This can differentiate them from competitors and command a premium price for their products. Blockchain adoption, while complex, can offer significant competitive advantages for advanced SMBs willing to explore its potential.

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Ethical and Societal Implications of Advanced Technology

As SMBs embrace advanced technologies like AI and blockchain, they must also grapple with the ethical and societal implications. Technology is not value-neutral; it can have profound impacts on society, workforce, and individual privacy. Advanced SMBs operate with a heightened sense of social responsibility, considering the ethical dimensions of their technology deployments. This includes addressing issues like algorithmic bias in AI systems, data privacy concerns, and the potential displacement of human labor due to automation.

Ethical AI principles, such as fairness, accountability, transparency, and explainability, should guide the development and deployment of AI systems. must be strictly adhered to, and data security measures must be robust to protect customer data. SMBs should also consider the impact of automation on their workforce, providing retraining and upskilling opportunities for employees whose roles may be affected by technology. Furthermore, advanced SMBs can leverage technology to address societal challenges, such as sustainability, social inclusion, and ethical sourcing.

Consider a small fashion SMB using AI to personalize clothing recommendations while also promoting sustainable and ethically sourced materials. By integrating ethical considerations into their technology strategy, they can build a brand that is not only innovative but also socially responsible, appealing to increasingly conscious consumers. Advanced technology leadership requires not just technological prowess, but also ethical awareness and a commitment to using technology for the greater good.

Reaching the advanced stage of technology optimization for SMB growth is about embracing disruptive innovation, strategically deploying AI and ML, cultivating a data-centric culture, exploring decentralized technologies, and addressing the ethical and societal implications of advanced technology. It’s a journey of continuous learning, adaptation, and transformation, where technology is not just a tool for improvement, but a catalyst for reimagining the very essence of the business and its role in a rapidly evolving world. The advanced SMB is not just adapting to the future; it is actively creating it.

Advanced technology strategy for SMB growth is about becoming a proactive architect of the future, leveraging technology to not only compete but to redefine the very rules of the game.

References

  • Christensen, Clayton M. The Innovator’s Dilemma ● When New Technologies Cause Great Firms to Fail. Harvard Business Review Press, 1997.
  • Porter, Michael E. “The Five Competitive Forces That Shape Strategy.” Harvard Business Review, vol. 86, no. 1, 2008, pp. 78-93.
  • Barney, Jay. “Firm Resources and Sustained Competitive Advantage.” Journal of Management, vol. 17, no. 1, 1991, pp. 99-120.

Reflection

Perhaps the most contrarian, yet fundamentally crucial, perspective on technology implementation for SMB growth is this ● technology is not the answer; strategy is. The allure of digital transformation often overshadows the more critical need for strategic clarity. SMBs can become so fixated on adopting the latest technologies that they neglect to ask the more pertinent question ● what business problem are we actually trying to solve? The most optimized technology implementation is not necessarily the most technologically advanced, but the most strategically aligned.

It’s about resisting the siren song of technological hype and focusing instead on building a robust business strategy that then dictates the appropriate technology investments. In a world obsessed with digital solutions, the true may lie in the strategic discipline to prioritize business acumen over technological exuberance. The hammer is only as good as the carpenter’s plan.

Strategic Technology Adoption, Data-Driven Decision Making, Disruptive Innovation, Business Model Reimagining

Strategic tech adoption for SMB growth ● Align tech with clear business goals, prioritize strategy over tools, measure ROI continuously.

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